55193 – Introduction to SharePoint 2016 for Collaboration and Document Management

Modules

Module 1: SharePoint Overview

This module introduces Microsoft SharePoint and Office 365, highlighting how SharePoint facilitates team collaboration and document lifecycle management.

Lessons

• Introduction to SharePoint
• Team Collaboration Capabilities
• Document Management Features
• SharePoint Sites Overview
• SharePoint Security and Permissions

Lab 1: Not Applicable

• No hands-on lab for this module

After completing this module, learners will be able to:

• Describe the core functionalities of SharePoint
• Identify the primary business applications of SharePoint
• Understand that SharePoint content is subject to security trimming

Module 2: Accessing SharePoint

This module covers how to connect to SharePoint, navigate sites and libraries, follow sites for updates, and utilise the App Launcher for productivity.

Lessons

• Accessing SharePoint
• Following Sites for Updates
• Navigating SharePoint Sites
• Using Quick Launch and Site Links
• Navigating Lists and Libraries
• Understanding the Ribbon Interface
• Configuring Regional Settings

Lab 1: Accessing SharePoint

• Using the App Launcher and Following Sites
• Navigating Document Libraries
• Adjusting Time Zone and Regional Preferences

After completing this module, learners will be able to:

• Navigate SharePoint sites, lists, and libraries
• Follow frequently used sites for quicker access
• Customise language and regional preferences

Module 3: SharePoint Libraries

This module explores how to manage SharePoint document libraries, including file uploads, version control, check-in/check-out, and collaborative editing using Office Online.

Lessons

• Overview of Libraries
• Working with Document Libraries
• Library Pages and Web Parts
• Library Tools: Ribbon and Menus
• Opening, Downloading and Following Documents
• Using Office Online and Co-Authoring Features

Lab 1: SharePoint Libraries

• Exploring Document Libraries and Office Online
• Co-authoring in Excel Online
• Managing Checked Out Files
• Creating and Managing Alerts
• Uploading Files to a Library
• Creating New Documents with Content Approval
• Utilising Version History

After completing this module, learners will be able to:

• Navigate and use document libraries effectively
• Collaborate using Office Online and co-authoring tools
• Manage document versions and approvals
• Set alerts and manage check-in/check-out processes

Module 4: SharePoint Lists

This module focuses on managing both built-in and custom SharePoint lists. Learners will explore how to manipulate list data, use different views, and integrate with Outlook for tasks and calendar events.

Lessons

• Introduction to SharePoint Lists
• Managing Custom Lists
• Utilising Task Lists
• Adding and Updating Tasks
• Using List and Task Views
• Syncing Task Lists with Outlook
• Working with SharePoint Calendars
• Navigating Calendars and Views
• Creating Calendar Events
• Syncing Calendars with Outlook

Lab 1: SharePoint Lists

• Adding Items to Custom Lists
• Editing Lists via Quick Edit View
• Managing Tasks and List Views
• Creating and Managing Calendar Events

After completing this module, learners will be able to:

• Work with both default and custom SharePoint lists
• Add, update, and remove list items
• Use task lists in collaborative scenarios
• Manage calendar events and sync them with Outlook

Module 5: SharePoint Search

This module details how to use SharePoint’s powerful search functionality to locate content across sites, documents, and lists efficiently.

Lessons

• Introduction to SharePoint Search
• Understanding Searchable Content
• Search Techniques and Best Practices

Lab 1: SharePoint Search

• Performing Keyword-Based Searches
• Searching by Metadata or Properties
• Finding People within SharePoint

After completing this module, learners will be able to:

• Understand the indexing capabilities of SharePoint Search
• Execute keyword and property-based searches effectively

Module 6: SharePoint Social Features

This module introduces the social collaboration features available in SharePoint 2016, including user profiles and interpersonal interaction tools.

Lessons

• Social Features in SharePoint
• Engaging with Colleagues and Teams
• Managing ‘About Me’ Profile Information

Lab 1: Not Applicable

• No hands-on lab for this module

After completing this module, learners will be able to:

• Describe and utilise SharePoint’s social interaction tools

Module 7: Newsfeed

This module explores the SharePoint Newsfeed functionality, including following content and people, micro-blogging, and using mentions and hashtags.

Lessons

• Using the Newsfeed Page
• Micro-blogging and Social Interactions

Lab 1: Not Applicable

• No hands-on lab for this module

After completing this module, learners will be able to:

• Access and interact with the Newsfeed
• Use micro-blogging tools including mentions and hashtags
• Follow people, documents, sites, and tags

Module 8: OneDrive for Business

This module explains how to use OneDrive for Business for personal storage and file sharing, and how to synchronise documents to local devices.

Lessons

• Introduction to OneDrive for Business
• Comparing OneDrive in SharePoint 2016 and Office 365
• File Sharing Capabilities
• Synchronising Files to Local Devices

Lab 1: Not Applicable

• No hands-on lab for this module

After completing this module, learners will be able to:

• Store, manage and share files using OneDrive for Business
• Synchronise OneDrive content with local systems